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Actual
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Actual production finance software

Your budget should not stop working at approval.

Carry the approved cost structure into Service Bids, client sign-off, POs, invoices, payments, actuals, and wrap—so every decision and dollar stays tied to the job.

Build a budget freeRequest a workflow demo

Built around production—not generic projects

The format changes. Your cost control should not.

Use production-native start templates and the same financial discipline across commercials, creator content, series, music videos, post and VFX, and indie features.

01Commercial / AICP02Branded Content03Creator Video04Creator / Web Series05Music Video06Post / Animation / VFX07Indie Feature
01

Bid & budget

Turn the estimate into a live cost-control plan.

Build from an AICP or production-type start template, preserve every version and assumption, then run commitments and actuals against the approved structure.

  • Compare versions without duplicating the job
  • Reuse templates, rate cards, cost codes, and fringes
  • See approved, committed, actual, and remaining together
Compare budgeting by plan
02

Source & approve

Get vendor bids and client approval out of email.

Invite service companies to submit private response budgets, compare them side by side, and publish client-facing versions without exposing the working budget.

  • Structured Service Bid responses
  • Client-safe budget publishing
  • Version-specific comments and decisions
Compare collaboration by plan
03

Commit & pay

Commit spend against the budget before costs surprise you.

Create and approve digital POs against production codes. Eligible U.S. companies using USD can also issue Actual cards and pay vendors through Actual ACH.

  • Digital POs with approvals and backup
  • Actual cards for eligible U.S. companies using USD
  • Actual ACH vendor payments for eligible U.S. companies using USD
Compare cards and payments
04

Reconcile & wrap

Give accounting coded costs and backup—not a reconstruction project.

Turn invoices into reviewable draft POs, keep receipts and approvals attached, and pass organized production detail into accounting.

  • Imported invoices become draft POs for review
  • Receipts and backup attached to each record
  • QuickBooks integration on Studio and Max
Compare finance features

What Actual brings together

Every tool between the approved bid and a clean wrap.

Keep versions, commitments, documents, and decisions attached to the production that created them. Choose a plan for the depth of control your operation needs today.

Bidding & versioning

Compare alternate bids and revisions without cloning the production.

Budget management

See approved, committed, actual, and remaining costs in one live view.

Service Bids

Invite service companies and compare private response budgets side by side.

Client approvals

Tie feedback and sign-off to the exact published budget version.

Actual-issued cards

Issue virtual and physical cards when company and plan eligibility allow.

Connected cards

Assign purchases from supported company cards to productions on Max.

Digital POs

Create, approve, cost-code, export, and retain supporting backup.

Auto Invoice Import

Turn invoice details into a draft PO for human review.

ACH bill pay

Pay vendors from production POs when company and plan eligibility allow.

QuickBooks

Connect organized production detail on Studio and Max.

Custom roles

Match access to producer, PM, coordinator, and accounting responsibilities.

Unlimited production users

Bring the working production team onto every plan.

Collaboration without seat creep

Bring in every bidder and reviewer without buying them a seat.

Service companies respond free

They receive the scope, build a private response budget, and submit it back to your team.

Invited client reviewers participate free

They see only the published version and can comment, request changes, decline, or approve.

See Actual on a real job

Walk through the production process your team runs today.

Bring an upcoming production and see how its bid, approvals, POs, invoices, and wrap would run in Actual.

Build a budget freeRequest a workflow demo